Location
Kuala Lumpur
Salary
RM 4,000 – 5,500
Seniority Level
Mid-level
Years of Experience
3 years
Description
To assist the Prima Asia Capital Bhd Chairman in managing all the meeting schedules, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.
Responsibilities
1. Reporting to senior management and performing secretarial and administrative duties.
2. Monitoring a reporting manager’s email and responding if required
3. Preparing communications on behalf of a manager
4. Taking notes and writing minutes during meetings
5. Typing, formatting, and editing reports, documents, and presentations.
6. Entering data, maintaining databases, and keeping records.
7. Liaising with internal departments, answering calls, and making travel arrangements.
8. Managing internal and external correspondence on behalf of senior management.
9. Scheduling appointments, maintaining an events calendar, and sending reminders.
10. Copying, scanning, and faxing documents, as well as taking notes.
11. Preparing facilities for scheduled events and arranging refreshments, if required.
12. Organising and planning meetings.
13. Ordering office supplies and replacements, as well as managing mail and courier services.
14. Observing best business practices and etiquette.
15. Conducting or preparing any research that the reporting manager may require.
16. Various ad hoc requests
16. Various ad hoc requests
Requirements
1. Bachelor's degree in a related discipline or GED.
2. Certification in secretarial work, office administration, or related training.
3. 2–4 years of experience as a personal assistant would be advantageous.
4. Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
5. Advanced typing, note-taking, recordkeeping, and fax machines.
6. Ability to manage internal and external correspondence.
7. Working knowledge of printers, copiers, scanners, and fax machines.
8. Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
9. Excellent written and verbal communication skills.
10. Exceptional interpersonal skills.
